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TABLE OF CONTENTS
- Introduction
- Reviewing, Editing and Updating Risk Details
- Adding an Update to a Risk
- Adding an Attachment to a Risk
- Linking a Risk to another Risk and/or Existing Event
- FAQs
Introduction
When reviewing a Risk you will have the opportunity to review all aspects of the Risk to update as required. The process to edit or update any of the key elements of the Risk itself is very similar. Using the menu options you can jump to the specific part of the Risk which you wish to amend. Use the tool options to add comments, attachments or links to related Events or Risks.
Reviewing, Editing and Updating Risk Details
- On the Risk itself select the Review Risk option.
Details
- Here you can update and amend any key information about this risk.
- Category. Your Organisation has created a list of categories. Please select the most relevant for your Risk. Click here for more information on Risk Categories.
- Description. Enter the key details of the risk and provide context for others to view at a later date. [Mandatory]
- Impact - This is an optional free-text box to explain the likely impact this risk will have. [Optional]
- Supporting documents. Select Upload if you want to add any associated documents to this risk.
- Person responsible. Chose the individual responsible for this risk. This will default to the user who is responsible for the Category you have selected. This can be overridden when required. This user will be responsible for owning and reviewing the Risk.
- Notify responsible person. Select this to email the responsible person so they are aware of this Risk.
Scope
This feature may not apply to your organisation. Please speak to your Radar Healthcare contact for further details.
- Update whether this Risk applies to the whole Organisation, or a particular Region or Location.
- For a Region or Location Risk select the particular Region or Location in question.
- The scope determines who can see the risks. A user with a Location role, and permission to view the Risk Register, will see the Risks for their Location only.
Score
- Here is your Organisation's Risk Matrix. Update the current Risk Score by choosing the most relevant description on the Consequence and Likelihood tables. This helps define the current impact this Risk has.
- Click Create Risk at the bottom of the page.
Review
- Update this step to reflect when the next review date is due.
- Next review date. This is when the risk needs to be reassessed and reviewed/updated.
- Pending Period. The period of time before the next due date that the risk will show as Pending on the responsible person's dashboard.
- Risk Appetite. The risk appetite is “the amount and type of risk that an organisation is prepared to pursue, retain or take"(ISO 31000).
- Response - What is your primary method of handling this risk?
- Transfer. Transfer the risk to a 3rd party, e.g. an insurance company.
- Tolerate. Accept that you will need to take this risk.
- Treat. Put action in place to mitigate the risk.
- Terminate. Put plans in place to remove the risk altogether.
- Take the Opportunity. Some risks may present a positive opportunity that you can take advantage of.
Target Score
- Is the target score accurate or require updating?
- Choose the most relevant description on the Consequence and Likelihood tables. This is an acceptable score for us to work towards.
- When a risk is reviewed, the target score can be compared to the current score to determine if you are successfully managing/reducing the risk.
- Once you are happy with your review please select Complete Review at the end of the Target page.
Adding an Update to a Risk
- When viewing your Risk select the Comment option.
- Here you can add your updates in the comments box. Select Add Comment to submit it. This will now appear below the comments box.
- Comments will appear in chronological order as more are added.
- Should you wish to remove a comment simply select the X icon next to the comment you wish to delete (you will only see this option if you have the relevant permissions to delete updates).
Adding an Attachment to a Risk
- When viewing your Risk select Attachments.
- Here you can upload a document from your device by using the Add file option. The attachment will now appear below in the table.
- Attachments will appear in chronological order as more are added.
- If you want to remove an attachment select the X icon next to the attachment you wish to delete.
Linking a Risk to another Risk and/or Existing Event
- When viewing your Risk select Links.
- Here you'll be able to see any existing links between this risk and another risk or event.
- Select Add Link to see all risks and events you have permission to view and link to.
- The default display option when adding a link are closed Events. Use the toggle options on the top right to change this.
- To the very top of the right is the filter option which can help you find a specific risk and/or event you are looking for.
- Selection boxes to the right of the Event(s) and/or Risk(s) you wish to link and select Next at the bottom of the page.
- Now you'll be asked to provide a reason behind your decision to link the existing Risk to any other Risk(s) and/or Event(s).
- Select Complete to finalise your decision and return to the Risk. You're new links will now appear under the Link tab at the bottom of the page.
- To go to a linked Event or Risk select the one in question. To remove the link select the X icon on the right of the Link reason.
FAQs
I do not have all the menu options when reviewing the risk.
- The options provided when reviewing the risk depend on your permissions and level of access. If the Scope element is not showing it is likely your Organisation does not use this feature.
Can I change only the review due date?
- Yes. Simply follow the steps above. Navigate to the Review step and change the Next Review Date. Complete the steps to save your changes.